Share interior product boards

You often share selections as a folder of screenshots, a PDF export or a long email with links. The client replies on the wrong image. A teammate cannot find the source. The price in the email does not match the sheet.

This guide covers one job. Share an interior product board without rebuilding it from screenshots.

What the spreadsheet and screenshot workflow looks like today

You shortlist in a sheet. You drop images into a Drive folder or a slide. You send a link. Feedback arrives in three channels. Someone updates the sheet later, or they forget.

It can look polished. It is still fragile because the board and the product record are separate.

What a good shared board needs

• Products that belong to a project and ideally a room
• Images tied to the same record as the source URL
• Price shown as captured at save, with on-demand rescrape when you need a current figure
• Clear status or short notes
• A single place for the viewer to look

Aalto stores the price when you save. You can rescrape prices on demand when you need current ones. Prices do not auto-update in the background.

Where the old workflow breaks

Feedback has no home. Comments live in email while the source of truth lives in a sheet.

Sources go missing. A pretty board without URLs creates more research.

Versions multiply. Two PDFs and one Drive folder disagree.

A practical sharing path

1. Finish an internal shortlist for one room or one decision set
2. Confirm every item has a source URL and price at save
3. Drop or hide rejected options
4. Share the board link with the smallest useful audience
5. Record decisions in status fields or short notes
6. Export a schedule only if someone still needs a spreadsheet

Room. Main bedroom.

Shortlist. Bed. Bedside lights. Rug. Curtain fabric reference.

You share one board with the principal. The principal marks the lights as shortlisted and asks for a second rug option. You save one more rug with its source and price at save. You update the status. You do not rebuild a PDF.

How Aalto fits

Aalto is a visual workspace. Organise products on a project board. Store products across many projects or for future ones. Add a product once. Reuse it across jobs. Share that board. Keep the source URL and price at save on each product. Rescrape on demand when you need a current price. Aalto stays lighter than a full client portal or studio OS such as Programa or Houzz Pro. The rivals are screenshot packs, Drive and ad hoc PDFs.

Quality check before you share

• [ ] Only review-ready items are visible
• [ ] Each item has a source URL
• [ ] Prices are at-save, not continuously live
• [ ] Room or set label is obvious
• [ ] You know where decisions will be recorded

When screenshots or PDF still help

Use a static PDF when someone cannot open a shared board. Use a screenshot when the image crop itself is the decision. Prefer a source-linked board when product identity and follow-up matter.

Try sharing one board

Take one room shortlist from a live project. Share it as a board instead of a screenshot folder.